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Work Space
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Smart File Handling
The function is active after the 12th of September 2019! Smart File Handling is a new function in Project, so you can...
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Upload files
In a project, you can upload files to the workspace. There are 3 ways to upload files in the workspace: Enhanced Upl...
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Publish files to the Publication space
When a file in the Workspace is seen as a current file, it can be published to the Publication space. How to: Open ...
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Download files
You can download one or more files from a folder. If you download several files at the same time, they will be packed...
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Create folders
In the Workspace you can create as many folders and subfolders you want. You can also rename and delete folders - but...
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Transfer files from other Applications
You can easily transfer files from other Projects, Archives and Tenders. Transfer files in the Workspace - How to: O...
Publication Space
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Upload/Publish files
In RIB Project you can upload/publish files directly in the Publication space from a local computer, if this function...
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Create document lists
In the Publication space, you can create Document lists. You can only have one set of folders - But no subfolders. Y...
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Connect the Distribution space with the Publication space
When a Document list and a Distribution list is connected, you'll be able to select which Distribution lists a file s...
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Transfer files from other Applications
You can easily transfer files from other Projects, Archives and Tenders. Transfer files in the Publication Space - Ho...
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Discontinue and Resume files
In the Publication space you can discontinue a file if it's no longer a part of the latest material. It will be greys...
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Approval procedure
An Approval procedure can be set up if you want extra focus on quality control of specific types of documents shared ...
Distribution Space
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Distribution of files
All the current files are distributed to distribution lists in the Distribution space.You can find three guides here;...
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Create a distribution list
In the Distribution space you can create as many distribution lists as you need. The publication lists from the Publi...
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Connect the Publication space with the Distribution space
When a Document list and a Distribution list is connected, you'll be able to select which Distribution lists a file s...
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Administrator - Assign Coordinator rights
To administrate and distribute files from the Coordinator list to other Distribution lists where possible subcontract...
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Administrator - Set up a Coordinator list
The first step to set up a Coordinator of the Distribution space, is to make a new list or edit an existing Distribut...
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Coordinator - Create- and associate Distribution lists
As a Coordinator of the Distribution space you can create Distribution lists and associate these and/or existing Dist...
User rights and access
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Open a Project
You can always find a Project you have access to under the tab Applications. If you can't find the Project with the g...
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Invite a user
As a "Project administrator", you have the opportunity to invite users to a Project. How to: Open the Project Go to...
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User Access
When a user is added to a Project, it is important to give the user access. You can always change rights. Article ove...
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Groups
The function "Groups" is only to give access in the workspace. You can add a user to a group and then give the group ...
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Request/Unsubscribe access
If you need access to a Project, you can request access. You can also unsubscribe from a Project. Request access - H...
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Notifications
As a user you receive different notifications from a Project and if you can change these to what you want to receive....
Version sets
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Create and give rights to a Version set
Version sets are used for creating documentation for a Project milestone. This is useful for e.g., phase shifts and t...
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Files in a Version set
You can add files to version sets from the workspace and the publication space. You can either add a new file version...
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The relations of a file in a version set
If you use several Version sets for a Project, and different file versions of the same file is added to different Ver...
History, administration and communication
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System information
As a project administrator you can go to the menu "System information", where you can find useful data from the proje...
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History and Log
Almost all actions made in RIB Project are logged according to the date and time, and the user and their company. All...
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Backup and Archive
There are two options to help you preserve your data, if you do not manually download the files. Backup sent on a U...