Coordinator in the Distribution space

Content of this article

• Assign coordination rights (Administrator)

• Set up coordinator list (Administrator)

• Assign distribution lists (Coordinator)

• Invite and assign user access (Coordinator)

• Further distribution of files (Coordinator)

Assign coordinator rights (Administrator)

Purpose

To assign coordinator rights to a user.

Background

The coordinator role can for instance be assigned to the main contractor, whos job it is to keep track of all sub contractors. The user granted access as a coordinator can administer and further distribute files from the coordinator list to other distribution lists, where the sub contractors have access.

Things you should be aware of

• You must be administrator to be able to assign a user access as a coordinator of the Distribution space.

 How to

1. Enter the project
2. Go to the module "Project administration" and select the tab "Users"
3. Select the user who should be assigned coordinator rights in the Distribution space
4. Go to the tab "Admin.-roles" og select "Coordinator of the distribution space"
5. Go to the tab "Distribution" and meet the minimum requirement of access to one coordinator list
6. Finish with "OK"

Create coordinator list (Administrator)

Purpose

To create a coordinator list

Background

First step in setting up a coordinator of the distribution space, is to create or edit an already existing distribution list to a coordinator list.

Things you should be aware of

• You must be administrator to create a coordinator list
• You can create a new distribution list and make it a coordinator list, og edit an already existing distribution list, so it becomes a coordinator list

How to

1. Enter the project
2. Go to the Distribution space
3. Right-click on a distribution list and select "Create a distribution list" or "Edit distribution list"
4. By the "Limited Access" select "Coordinator list"
5. Finish with "OK" 

Assign distribution lists (Coordinator)

Purpose

To assign distribution lists to a coordinator list.

Background

As a coordinator of the distribution space you can create and assign new distribution lists, and/or assign already created distribution lists you have access to, to your coordinator list. 

Now you are able to further distribute files you have received to e.g. a sub contractor. 

Things you should be aware of

• It is possible to create several distribution lists, which can then be assigned the coordinator list.
• You are limited to only assigning distribution lists you have access to.

How to

1. Enter the project
2. Select the module "Distribution space"
3. Right-click on "Coordinator list" and select "Assign distribution lists"
4. Select which distribution lists the coordinator list should be able to distribute to
5. Finish with "OK"

Invite and assign user access (Coordinator)

Purpose

Invite and assign user access to a distribution list.

Background

As a coordinator of a distribution space you have the possibility of inviting new users to the Distribution space, and assign them access to the distribution lists you have access to. 

Things you should be aware of

• If a user do not already have a user profile with RIB, they will be sent an invitation. Up until the point they have created a user you can monitor their status under "Invited users"
• You can adjust a users access rights by clicking on their names under the tab "Receiver" or "Invited users"

How to

1. Enter the project
2. Click on the tab "Receivers"
3. Click on the function "Invite users"
4. Enter the users e-mail address and click "Add"
5. Specify which distribution list(s) the user will have access to

Further distribution of files (Coordinator)

Purpose

Further distribute files from a coordinator list.

Background

As a coordinator of the Distribution space you are able to further distribute coordinator lists to linked distribution lists.

Things you should be aware of

• You are limited to further distribute files from folders you as coordinator of the distribution space have access to.

How to

1. Enter the project
2. Go the module "Distribution space" and open the coordinator list
3. Browse the list for files, optionally by the filters "All files" or "Non distributed files"
4. Mark one or more files and click on the function "Further distribute files"
5. Choose distribution lists as receivers of the file(s)
6. Finish with "OK"